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How to Write Better Instruction Manuals

If you know how to do something -- and can do it well, almost without thinking -- it makes sense that youíd want to share this information. What better way to do it than with an instruction manual. Writing an instruction manual may seem complicated and overwhelming, but it is easier than you think. The following tips will instruct you what to do and how to do it.


Before you can teach someone how to do something successfully, you need to conceptualize which aspects of the project they need to know. If your topic is complicated, such as how to play the piano, list each chapter and outline the points you need to make. If itís simpler, such as the task of changing a tire, briefly jot down all the steps that come to mind. Donít worry about the details or if you list the steps out of order; we will fix these things later.


The most logical way to start an instruction manual is to list the supplies the reader will need for the project. Be as exhaustive with this as possible; your students will thank you. If any of the supplies are expensive or difficult to find, list alternatives or stores that carry the item.


Instead of explaining the task in long paragraphs, break your instruction manual into specific, detailed steps. Give as much direction as possible; if one step requires slightly different tasks, create sub-steps. Think of these as an outline; number or letter the steps accordingly (and logically).


If your instruction manual details a tangible project, then complete it using only your written guide. Donít improvise and donít go on your prior knowledge. If itís difficult for you to do this (subjectivity is sometimes next to impossible to ignore), ask a friend to use your manual to complete the project. Look carefully at the finished product; did it turn out as youíd envisioned? Did you miss something important? Continue to revise and describe until your written words encompass every step in the most detailed and effective way possible.


Writing an instruction manual is different from writing literary fiction; creative wordiness isnít important here -- itís clarity youíre after. Use short sentences and simple words. Make sure your manual is clear and readable; if the reader canít understand what youíre saying, they wonít be able to complete your project.

About the Author: Brian Konradt has been a professional freelance writer for over a decade. Read more of his articles at ( ).

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