Vectors and 3D Models
Local Search - Writing
Weather Information
Get the App for Smartphones and Tablets

Go Back


WhmSoft Free Articles Directory
Free Articles for Reprint
Free Articles to Publish
Free Articles for Newsletters
Videos to Watch


Page Generation Date and Time:
09/23/2017 22:09:50

 
Free the Animation VR / AR
Play to reveal 3D images and 3D models!
   
 
vlrPhone / vlrFilter
Project of very low consumption, radiation and bitrate softphones, with the support of the spatial audio, of the frequency shifts and of the ultrasonic communications / Multifunction Audio Filter with Remote Control!



 
 
Alexa Data
 

Go To Articles Directory Home Page

To get the current article, - See Below (at the bottom of the page) -.
For top news titles, see below.
Web sites and videos listed in this page are frequently updated.
If you find that this page is useful (quality of web sites, images and videos, ...), you can add it to your favorites.
Bookmark Page !

Tell a Friend:



With your mobile phone (WAP / I-Mode / iPhone / PDA), for free:
The Top News - http://www.whmsoft.net/services/wap/news.php
The Daily Files - http://www.whmsoft.net/services/wap/get.php
All the Directory Files - http://www.whmsoft.net/services/wap/choose.php

Web version of feeds:
Podcast Music - http://www.whmsoft.net/services/web/wpodcast.php
Daily Files - http://www.whmsoft.net/services/web/wget.php

You can play the Guitar Drum Revolution game (flash game) by following the link below:
Play Guitar Drum Revolution Game


You can play free online games (flash games) by following the link below:
Free Online Games

Play the samples below:
Spiders Of MarsLunar CommandSnow RiderLa Cusine D AudreySnowy Treasure Hunter 2

You can view the people (celebrities) news and the front page news (with videos, images and constant updates) by following the link below:
View Recent News
or by visiting the WhmSoft Service blog:
News Photos Slideshows


Article Keyword Videos to Watch
Writing
Click on the image to start the video.



Related Topics
Images - Links - Articles

Atlantic City


Related Images



Article Category Videos to Watch
Writing
Go to the Videos Pages


E-Mail 101: The Dos and Don’ts

Copyright © Shaun R. Fawcett

You would be amazed at some of the pure gibberish that arrives in my e-mailbox on a regular basis.

I first published a version of this article three years ago, but based on what comes into my e-mailbox every day, many people need a refresher on the basics of composing e-mails.

When sending e-mail, some folks seem to think that because they aren’t dealing directly with another person (or as directly as they would be face-to-face or by telephone), all forms of civility and basic respect for the other person (i.e. the recipient), and the English language, can go out the proverbial window.

Not true! Writing e-mails is still communicating. Both the recipient and the language still deserve your respect.

The following list of e-mail Dos and Don’ts has been adapted from a chapter in my eBook titled Instant Home Writing Kit.

DO… Use A Descriptive Subject Line
There is nothing more annoying than receiving e-mails in your e-Inbox with no heading, or a heading that does not explain what the contents of the message is about.

When one receives multiple messages every day, the subject-line is important when reviewing and prioritizing e-mail that is in one’s mailbox. Also, if you include a descriptive title, your message is almost guaranteed to be read before the ones with blank or meaningless titles.

Tip: I even revise the Subject Line when I am sending a Reply; to clearly reflect the essence of my response. This is especially useful if it’s one of those e-mails that travels back and forth 3 or 4 times. Often, there is little relationship between the point of the first message and the later ones. So, try revising the Subject Line slightly each time to reflect the content of the current reply.

DO… Use Opening And Closing Salutations
Some people have forgotten that e-mail is interpersonal communication between human beings. Basic civility still applies.

There is nothing much more impersonal than receiving an e-mail that doesn’t at least say “Hello…” or “Hi…” for the opening; and “Regards…” or “Thanks…” or “Take care…” or “All the best…”, or something similar as the closing. We can’t personally sign the note by hand anymore, but we can surely personalize it a little bit by at least typing in the recipient’s name and then wishing them the best.

DO… Use Capital Letters Sparingly
The use of all-caps is shunned on the Internet. It’s called SHOUTING. Every once in a while a word or two in capitals for particular emphasis is ok, but avoid overdoing it.

Tip: Cutesy little smiles and similar symbols, known as emoticons, should also be used sparingly. I advise you not to use these symbols at all in business e-mails, unless the recipient is a friend or well-known to you. Just as with business letters, the principle underlying business e-mails is: clear and concise businesslike communication with a minimum of clutter. ‘-)

DO… Check Spelling, Grammar, and Format
Make a point to ensure that your e-mail is relatively readable. It doesn’t have to be a work of art, but at least respect the basic rules of spelling and grammar. Most e-mail programs have a spell-checker option. Use it.

Tip: For better readability, break your e-mail into short 1,2, or 3 sentence paragraphs with a blank line between paragraphs. (i.e. double hard-return).

DO… Watch Out For “E-mail Rage”
Many an e-mail has been composed and sent when a person was in an angry or upset state (referred to as “flaming”). Many people have lived to regret these indiscretions in the cold sober light of the next hour, or the next day. Remember, whenever the Send button has been clicked, your e-mail is gone.

Tip: When you compose an e-mail while in an “upset state”, it is always a good idea to save it as a draft for an hour or two and then read it over carefully at least once before sending it, just to make sure you are communicating what you really want to, in a clear and respectful way.

DON’T… Forward Junk Mail To Others
From time to time, people to whom we have given our e-mail address will have momentary lapses in judgment (yes, even friends and family) and will forward “junk mail” to you.

These are often long rambling stories, urban myths, scraps of wisdom, chain letters, collections of jokes, or other such items that are prevalent around the Net.
This is the equivalent of opening your regular mail box at home and finding it loaded with unsolicited and unwanted promotional letters and advertising flyers. Would you forward those to your friends or family? Do you? I didn’t think so.

When you receive one of these in your e-Inbox, DO NOT forward it on to someone else. Kill it then and there. This kind of unsolicited junk mail is known as “spam”, and is definitely not acceptable on the Net. If a friend or acquaintance sends one to you, politely e-mail them back asking if they would please be kind enough to remove your name from their distribution list for that type of item. Explain that you are already inundated with this “type” of unsolicited e-mail. Usually, they will take the hint and accommodate you.

DON’T… Think That E-Mail Is Instantaneous
Believe it or not, e-mail is not as reliable as a telephone call when it comes to timely communication!

The Internet is a loosely connected network of computers and telecommunications equipment owned, operated, and managed by many independent companies, institutions, and government organizations.

Your e-mail must often travel a complex and circuitous route to get to its destination. For example, if someone schedules maintenance on a computer or a piece of equipment on the network that your e-mail must pass through, your message may be delayed and you won’t even know it.

Also, who is to guarantee that the intended recipient even checks their e-mail regularly? Many people only check their e-mail every few days. So, if your communication is urgent, use the standard telephone. It is still the only way to be absolutely sure that a message has been received at a particular point in time.

DON’T… Forget To Check Your E-mail Regularly
There is nothing more frustrating than sending an e-mail to someone and then having them tell you on the telephone a week later that they haven’t seen your message because the last time they checked their e-mail was a week ago!

If you want people to take your e-mails seriously, make sure that you take theirs seriously too. So, check your e-mail regularly; at least every day or two.

The bottom line to all of this is simple. Remember that e-mail is just another form of interpersonal communication. People deserve the same amount of respect and civility as you would give them in a telephone call or a regular letter.


About the Author: Shaun Fawcett is Webmaster of two of the most visited writing-help Web sites on the Net. He is the author of numerous “how-to” books on everyday practical writing help. He also writes about how to create and publish books and ebooks. His main “writing tools” site is:
http://WritingHelpTools.com




Recommended Web Site(s):

Easy Articles Home Page - Articles Directory

Recommended WhmSoft Web Sites, Feeds and WAP Address:

WhmSoft Software Home Page - Software
WhmSoft Services Login Page - Music and Images
WhmSoft Moblog Home Page - Blog - Photo Gallery
WhmSoft Free Online Games Home Page - Flash Games
WhmSoft Services RSS Feed - Daily Music, Image and 3D Flash Animation
Classical Music with Drum RSS Feed - MIDI and MP3 Files
Classical Music with Drum Podcast Feed - MP3 and MP3 Files
WAP / I-Mode / PDAs - Daily Music, Image and Flash Animation

Home Pages:

WhmSoft Free Articles for Reprint Home Page
WhmSoft Services Home Page - Music and Images
Copyright (C) 2006-2017 WhmSoft - All Rights Reserved.