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How to Choose the Right Project Management Software
Project management software can help you in a number of ways. In fact, if you are looking for a simple way to organize a group on a particular project, this is definitely something you need to use. Project management is an important function of business and can be a contributing factor towards the success, or lack of success in a company. Tasks and projects need to be aligned with strategic objectives. Sounds easy, but many companies miss the mark on this key issue. Using a reputable software suite can mean higher profitability and increased accountability by helping to efficiently schedule objectives and tasks.
Project management technologies used correctly will bring an organization closer to success, and help them compete better within their industry. It also brings simplicity to the process of managing teams and projects. Project management software used in the right way also helps to determine if an issue is urgent or not, who needs to be contacted when, and how important a particular task is within the project. Essentially, it takes the complexity of project work, which typically involves many different people in various locations, and makes it easier to manage.
But there are lots of choices when it comes to selecting project management software. Do you go with a product that is recommended by a friend or choose the top selling brand? Do you have to spend a lot to get the features you need? What are the specific things you need to look for when choosing project management software?
• Does the software automate all workflows? – If so, this can reduce cost. Typically, time is reported in unique spreadsheets by many different company employees. Someone collects the spreadsheets, and someone else uses the schedules to map them in the spreadsheets. In order to create a summary, you have to use different software altogether. It shouldn’t have to be this hard! When you are looking for a good project management software product, make sure it has this capability.
• Does the software offer project reporting and tracking? – With the best project management software, you can view all projects and the project status in one easy view. In addition, you can create, run and save custom reports based on project data for your individual needs. You should also be able to generate project, or task level reports. This makes it easy to see how the project is progressing over time. When you are looking for project management software, make sure it has highly functional project reporting and tracking capabilities.
• Does the software offer team collaboration features? – The best software will help brings the idea of the virtual office into true reality. It should make it seem like it no longer matters if you have each team member in a totally different place around the globe. Everyone should be able to access the project by just logging onto their computer and jumping online. It should be simple. When you are looking for a good project management software product, make sure it has high quality team collaboration capabilities.
• Does the software help improve project communication between stakeholders? – The best project management software should make it easy for you to exchange ideas, questions, or resources. It should also give you the ability to assign team members to projects and tasks. Look for a product that gives you the ability to assign team members to multiple tasks in a project with a single operation. When you are looking for a good project management software product, make sure it helps you better communicate with others on the project!
If you’re a project manager, there is simply no better way to go than project management software. Its robust capabilities will streamline everything you need to do within the project scope.
Plus, you can get started very easily. There are software packages for every budget and need.
About the Author: Team Interactions Inc. of Carlsbad, California, develops and markets Enterplicity. Enterplicity is project planning software that greatly improves project workflow and transparency. The vision for the Enterplicity came from experience in product development projects, and the lack of an easy to use, easy to implement, centralized tool for the organization.