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Everything You Need to Know to Buy a Conference Projector

When it comes to choosing a conference room projector, you probably want to run and hide! That’s because most of us don’t know much about projectors to begin with and don’t know the first thing about how to select one that’s appropriate for a conference room—or any room for that matter.

Thankfully, there’s the Internet. Within minutes, you can have all the information on choosing a conference room projector that you could ever want.

Sorting through all that information, though, can seem overwhelming. So it’s good to have some questions in mind as you do the research necessary to find the perfect projector for your conference room.

Some questions you want to ask are:

• How difficult is operating the projector?
• Is the projector portable or will it need to have a permanent mounting? Which type fits my conference room needs best?
• What types of presentations will the projector be used for?
• How much does the projector cost?
• Does that cost fit my budget for buying a new conference room projector?
• Is there a service contract available for the projector?
• What is the repair policy for the projector?
• Is the company I’m thinking of buying the projector from a reputable and reliable one?
• Will the projector require any special maintenance or periodic service checks?
• Are any special supplies needed for the projector?
• Is the size appropriate for the conference room?
• If it’s portable, how much does it weigh?
• Should I rent, lease, or buy?
• Is the quality of the brightness satisfactory for the size of my conference room?
• Do I need to save the receipt so that I can take the purchase off on my taxes?

These are just a few questions to help you on your way to purchasing (or leasing) a conference room projector. Just remember that cost does not always indicate quality. You can buy a wildly expensive projector that is all wrong for your needs. The opposite is true too: you can get a great projector that fits your needs for a moderate, or even small, investment.

The trick is in researching projectors and taking the time to read some consumer reviews that are easily found on the web. Before you do anything, though, have a budget in mind and have some idea of what you’ll be using your projector for. This will help guide your research and make it go more quickly—and be much more effective to boot!

About the Author: Jim Gelder is a contributing writer for – a website dedicated to offering information about projectors, projector rentals and also features a listing of local projector rental companies.

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