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Payroll Virginia, Unique Aspects of Virginia Payroll Law and Practice
The Virginia State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is:
This information must be reported within 20 days of the hiring or rehiring.
The information can be sent as a W4 or equivalent by mail, fax or electronically.
There is no penalty for a late report in Virginia.
The Virginia new hire-reporting agency can be reached at 800-979-9014 or 804-771-9733 or on the web at www.va-newhire.com
Virginia does not allow compulsory direct deposit
Virginia requires the following information on an employee's pay stub:
Virginia requires that employee be paid no less often than monthly- salaried employees and hourly employees earning 150% of state's average weekly wage, if they agree; semimonthly or biweekly-hourly employees.
In Virginia there are no statutory requirements concerning the lag time between when the services are performed and when the employee must be paid.
Virginia payroll law requires that involuntarily terminated employees must be paid their final pay by their next regular payday and that voluntarily terminated employees must be paid their final pay by the next regular payday.
Deceased employee's wages of ,000 must be paid to the surviving spouse; if none, distributees no less than 60 days after death; no qualification of estate.
Escheat laws in Virginia require that unclaimed wages be paid over to the state after one year.
The employer is further required in Virginia to keep a record of the wages abandoned and turned over to the state for a period of 5 years.
There is no provision in Virginia law concerning tip credits against State minimum wage.
In Virginia the payroll laws covering mandatory rest or meal breaks are only that minors under 16 must have 30 minutes rest after five hours of work.
There is no provision in Virginia law concerning record retention of wage and hour records therefore it is probably wise to follow FLSA guidelines.
The Virginia agency charged with enforcing Child Support Orders and laws is:
Division of Child Support Enforcement
Department of Social Services
730 E. Broad St.
Richmond, VA 23219
Virginia has the following provisions for child support deductions:
Please note that this article is not updated for changes that can and will happen from time to time.
About the Author: Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years,