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Payroll Ohio, Unique Aspects of Ohio Payroll Law and Practice
The Ohio State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is:
This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is a .00 penalty for a late report and 0 for conspiracy in Ohio. The Ohio new hire-reporting agency can be reached at 888-872-1490 or 614-221-5330 or on the web at www.oh-newhire.com Ohio does allow compulsory direct deposit but the employee's choice of financial institution must meet federal Regulation E regarding choice of financial institutions. Ohio has no State Wage and Hour Law provisions concerning pay stub information. Ohio requires that employee be paid no less often than semimonthly; monthly if allowed by custom of contract and wages paid by first of next month. Ohio requires that the lag time between the end of the pay period and the payment of wages earned 1st half of month, pay by 1st of next month; wages earned 2nd half of month, pay by 15th of next month. Ohio has no general provision on when terminated employees must be paid their final wages. Deceased employee's wages of , 500 must be paid to the surviving spouse, adult children, or parent (in that order). Escheat laws in Ohio require that unclaimed wages be paid over to the state after one year. The employer is further required in Ohio to keep a record of the wages abandoned and turned over to the state for a period of 5 years. Ohio payroll law mandates no more than .02 (less for small and medium employers) may be used as a tip credit. In Ohio the payroll laws covering mandatory rest or meal breaks are only that minors under 16 must have 30 minutes rest after five hours of work. Ohio statute requires that wage and hour records be kept for a period of not less than three years. These records will normally consist of at least the information required under FLSA. The Ohio agency charged with enforcing Child Support Orders and laws is: Office of Child Support Ohio Department of Human Services State Office Tower 30 E. Broad St., 31st Fl. Columbus, OH 43266-0423 (614) 752-6561 www.ohio.gov/odhs/Ocs/index.htm Ohio has the following provisions for child support deductions:
Please note that this article is not updated for changes that can and will happen from time to time.
About the Author: Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years,
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