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How To Select An Event Planner and Make Your Event Fabulous!
More than anything else, launching a party becomes a tiring activity for the planner. Whether it is an official event or a personal party, the countless details are taxing on nerves. Paying an event planner is the smartest thing to do if cost reduction is not an immediate thing for you.
In essence, even on lowly budgets you might be able to afford an event planner owning to the deals an event planner can come up with. For instance, on food. On your own, you ought to spend considerably more than what an event planner might be able to work out for you from his/her regular vendor!
The success of your event often times depends on your selection of the event planner. Any event is a confluence of a lot of elements. You need to find a person who specializes in your needs and will bring those particular elements together for you. When choosing an event planner, keep the following things in mind:
1. Safety in numbers: Get through to a few event managers and ask them all for quotations and credentials. Not only is it good to have other options but the list will also give you a fair idea of expense and pricing.
2. Credentials: it is a good idea to get past client recommendations and check on them personally. Speak to a few customers of the prospective planner and get a feel for their competence levels.
3. Certificates: Look for a certified planner. It helps to know that the planner has put in the effort to get himself/herself certified! A certificate will also mean a basic level of competence and a person who is has been trying to keep abreast of changes and challenges.
4. Related successes: Look for someone who has considerable experience in organizing similar events. It would be foolhardy to entrust your make-break conference with a kids party planner!
5. Resumes: Ask for resumes and see the courses that the planner has been taking to keep up. Many courses equip coordinators with enough knowledge to deal with strategic value of meetings, incorporate themes in business meetings to better focus the event, and how to deal with business hierarchy and protocol. It is essential that the planner understand the environment you are asking him/her to work in, and should be able to adapt to variables in that environment. For example, a panicky mother of the bride!
6. Dont take chances: Always ask for written proposals and make sure you understand what the proposal says and the terms of payment. Make payment in installments and try to work out the deal in such a way that the last payment is made after the conclusion of the event. Set aside some time with the planner to discuss your needs and ensure that the proposal covers base. Additionally, check that the planner can cater to all your requirements including food, beverages, seating, and accommodation if required. Plan ahead and give detailed specs.
Choice of the planner is almost as delicate as setting up the overall event yourself. Never forget to examine the planners network of vendors. This could be the one thing that can backfire when you think you have everything under control!
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