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IVR Surveys - The secret to Increasing response Rates

I recently launched a FAQ campaign on IVR Surveys, inviting existing clients and anyone who wanted to participate to submit their questions regarding IVR Surveys. Surprisingly enough the most popular question was, How can I increase my survey response rates when using IVR?

I would like share a client story with you that will help answer this question.

I was recently consulting with a healthcare benefits group who is a client of our IVR outsourcing services, we develop and host about a dozen surveys per year for them. They were experiencing a 10% response rate on a particular project, when the average for projects of this scope is about 30%. They chose IVR specifically because of the demographics they were targeting, and where access to the internet was limited.

The survey invitation was part of a benefits package information kit sent out to 15,000 employees and the package contained about 50 pages. If you have worked in a large organization, or your employer offers you benefits I ’m sure you are familiar with this type of package. Included in the package there was an invitation to participate in an employee survey. The client thought they had this under control. The organization was relying on the results of this survey to tailor changes to the benefits package to the realities faced by employees, and the client wanted to obtain a significant enough sample to make the changes that reflect the needs and wants of the employees.

Needless to say, the 10% response was not what they expected, and certainly was not representative of their employee base; therefore it was of little use in planning their benefits strategy change. They were very disappointed, I would be.

The first reaction, by the clients project team, was “Our employees don ’t use IVR ”, and this is why so few responded. Our client called us immediately to ask for our opinion, and what could be done. Of course, as soon I heard where the invitation was inserted; basic marketing 101 told me where the problem was.

Since the client had already invested in developing the survey, and had pre-paid for some transactional services, I suggested that they conduct a small pilot, a mailing to 200 employees. This was a simple post-card invitation, with the survey toll-free number, and access code, plus a compelling reason to call , “We are making changes to your benefits plan, and your opinion is important to us. ” Printing and mailing were cost-effective and the response rate jumped to 65%. Needless to say the client was ecstatic, and the next week, they mailed all 15,000 postcards, achieving a 62% participation rate. Applying basic marketing principals to promoting surveys, became part of our clients practice, and escalated the average survey participation rate for employee surveys from 30% to over 50% where IVR access was provided.

You can download the complete guide to IVR surveys for free at:

About the Author: This article can be freely published in a web site
As long as its not modified in any way including authors bylines,
Plus the hyperlink must be active just as like bellow.

Barnard L. Crespi, is CEO and head of professional services at
Datatel Communications Inc, an IVR (Interactive Voice Response) Hosted Managed Service provider. And a publisher of many white papers and case studies on IVR.

To learn more about IVR business applications go to: IVR

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