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Public charities and other not-for profit organization can now make use of the latest
tools for team collaboration. The most popular, collaboration intranets and extranets, are used by
businesses of all sizes to improve communication and collaboration, and are now
showing up in the not-for-profit arena.

A collaboration extranet is internet based and offers greater security than email.
Moreover, it allows users to organize their communications in ways that aren’t possible
with ordinary email. A good extranet requires no complicated installation and training process.
It can be installed in a few minutes and can be taught to inexperienced computer users in less
than twenty minutes.

National and regional charities make use of secure extranets to communicate accurately,
in real time, with their installations away from home offices. They also use extranets for working
with members of their boards of directors and with major contributors.

According to a high-level executive in a well known Community Service Organization,
"Our extranet is very helpful because it allows us to work much more effectively with our
Board of Directors. Many of our Board members live far away from our headquarters
and cannot spare the time for frequent meetings or even for phone calls. With our
extranet, we are able to keep them up-to-date on all of our challenges and opportunities."

She continued, "Because the extranet allows for instant feedback, and because
every person with a password can see everyone else’s comments, our communications
are faster and more accurate. The result is better guidance for us in management."

Extranet software and intranet software can be "rented" from outside providers, who host the
extranet or intranet solution and make it available to the non-profit organization's users via
any web browser.

This can be a good solution in that it reduces the burden on an
organization's technical resources. Storage capabilities are seldom a concern.

Many intranet and extranet providers create special rates for charitable organization. The discounts are
often significant, sometimes less than 25% of their usual commercial rates.

About the Author: Laura Schweiker writes extensively on the use of intranet software
and extranet software for online collaboration.