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One of the recurring problems companies have in putting together a newsletter is lack of organization. Frequently, the task of writing and designing the newsletter is assigned to an already overworked employee with no expertise and even less interest.

Consistently publishing a good newsletter - on time, every time - requires a commitment from your top management and a committee of people with specific assignments.

Use these tips to help you with planning your newsletter:

* Draft a publishing schedule for the entire year, showing meeting times, copy deadlines and publish dates for each issue of your newsletter.

* Have a one-hour meeting with your committee before each issue to plan all articles and artwork needed and to delegate assignments.

* Make changes to your proof only once, or you won't get it out on time.

* Find a printer who understands what you're trying to accomplish with your newsletter and is willing to help you learn how to improve it.

About the Author: REPRINT POLICY: This article may be reprinted in your publication, company newsletter, etc., provided that you give a by-line (by Jeff Rubin) and print the following credit exactly as written. Please send a tear sheet or electronic copy:

Jeff Rubin, a former newspaper reporter and editor and instructor at The Learning Annex in San Francisco, is The Newsletter Guy, owner of the Pinole, California-based newsletter publishing firm of the same name (www.thenewsletterguy.com).
He's written and designed more than 1,600 company newsletters since starting his business in 1981. He may be reached via e-mail at jeff@thenewsletterguy.com or by phone at (877) 588-1212.